No summary provided.
1. Executive Support to the Country Director
2. Correspondence, Communication, and Follow-Up
3. Meetings, Minutes, and Action Tracking
4. Confidentiality and Information Management
5. Senior Visitor and Delegation Coordination
6. Travel Coordination and Support
7. Executive Events and Leadership Activities
8. Coordination and Process Improvement
Bachelor's degree in Business Administration, Management, Office Administration, Communications, Operations, or a related field preferred.
Minimum 5–7 years of progressively responsible experience in executive assistance, executive support, senior administration, coordination, or a related field.
Direct experience supporting senior management, executives, or senior leadership is required.
Demonstrated experience managing executive calendars, scheduling complex meetings, coordinating correspondence, preparing meeting documentation, and following up on actions and priorities.
Experience handling confidential and sensitive information in a professional environment is required.
Experience coordinating senior visitors, delegations, travel, meetings, workshops, or executive-level events.
Experience working with senior-level visitors, international staff, donors, consultants, or external stakeholders is an advantage.
Experience in an NGO, international organization, embassy, UN agency, donor-funded program, or similar environment is strongly preferred.
Experience working in a fast-paced and multicultural environment is an advantage.
Benefits not specified.
equired Competencies
Excellent organizational, coordination, and time-management skills.
Ability to manage multiple priorities, competing requests, and deadlines simultaneously.
Excellent attention to detail and strong follow-through.
High level of integrity, confidentiality, discretion, and professionalism.
Strong judgment and ability to assess the sensitivity and priority of information and requests.
Ability to anticipate needs and proactively resolve administrative and coordination challenges.
Excellent written and verbal communication skills in English and Arabic, including the ability to draft clear and professional correspondence.
Excellent calendar management and scheduling skills.
Strong meeting coordination, note-taking, action tracking, and follow-up skills.
Strong travel planning and itinerary preparation skills.
Strong proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
Good working knowledge of Excel or Google Sheets for trackers and follow-up tools.
Strong interpersonal and stakeholder-management skills.
Professional, service-oriented, proactive, reliable, and responsive.
Ability to work independently with limited supervision and under pressure.
Ability to interact professionally and confidently with senior leadership, staff, visitors, vendors, and external stakeholders.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
Arabic: Fluent
English: Fluent
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